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Payroll-ready hours

Payroll-ready hours for the provider you already use

Approve timesheets, then export hours, overtime and time off in a payroll-ready file. You keep your payroll provider and run payroll there; PunchOutPayroll gets the hours ready.

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Payroll-ready hours features

Who’s on the clock, live

One screen shows who is on the clock, who is on break and how long each shift has run.

Weekly hours, overtime and breaks

Every person’s week at a glance, with daily and weekly overtime split automatically and breaks on the record.

PTO and sick time, calculated automatically

Balances accrue from hours worked. No spreadsheets, no guesswork.

Time-off approvals and punch fixes

Requests and missed-punch fixes come in from the crew’s phones, and you review each one. Clean timecard days can be approved all at once.

An assistant that knows your setup

Ask questions in plain words. When it proposes a change, it shows you first and waits for your yes.

Payroll-ready hours

Approved hours exported in a payroll-ready file. You run payroll. We get it ready.

From punches to payroll-ready hours

  1. 1

    Crew punch in

    Clock-in from each person’s own phone, tracked on the time clock.

  2. 2

    You review timesheets

    Weekly hours, overtime, breaks, PTO and sick time in one place, with timesheet approval built in.

  3. 3

    Run the readiness check

    Before you close the period, PunchOutPayroll lists anything that would make hours wrong, like a missing clock-out.

  4. 4

    Approve and export

    Approved hours go out in a payroll-ready file. You run payroll with your provider.

Where we stop: PunchOutPayroll covers everything up to payroll submission. You run payroll with the provider you already use.

Watch

Payroll-ready export

Readiness check, close the period, download the file for your provider.

Payroll-ready export 1:01Real PunchOutPayroll screens with sample data. Captions on.
Read the transcript

At the end of the pay period, the payroll page brings your hours together: worked hours, overtime and paid leave for each person, with totals.

Before anything goes out, the readiness check looks for problems. If a period can't be submitted yet, it tells you exactly why, in plain language: the period hasn't ended, an earlier period is still open, or someone is still clocked in.

Here, the earlier period is clean, so it's ready to review and submit.

Submitting locks the hours. Nothing changes after you've reviewed them, and any later change needs a new review.

Then choose a format: a plain spreadsheet, or a file laid out for the payroll provider you already use.

Preview it first, with notes on how to import it, then download. PunchOutPayroll prepares the hours. Your provider runs payroll.

Get payroll-ready hours every pay period

Payroll goes smoothly when hours are clean before the cutoff. Use our payroll cutoff checklist, close open punches with our guide to fixing missed punches, check how overtime is calculated by workweek, and see what goes into the payroll-ready hours file. The employee time clock app feeds approved hours straight in, and you can start with a 14-day trial.

Frequently asked questions

Does PunchOutPayroll run payroll for me?

No. It gets hours and time off ready up to payroll submission. You run payroll with the provider you already use.

What do I get at the end of a pay period?

Approved hours, time off and overtime in a payroll-ready file: a plain CSV, or a file laid out for your payroll provider. Some providers can import it; for others it is a sheet to type hours from. Check a sample in your provider before your first payroll.

How do I know hours are right before payroll?

A readiness check lists anything that would make hours wrong, like a missing clock-out, before you close the period. Once you submit, the period is locked.

Is overtime split out for me?

Yes. Set your daily and weekly overtime rules once, and regular and overtime hours are split automatically.

Can my accountant see the hours?

Yes. Share a submitted pay period with a seven-day link that you can turn off at any time.

Keep exploring PunchOutPayroll

Don’t settle for software your crew hates.

Set up your company, invite your crew and see who’s on the clock. Start with a 14-day trial.

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