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Features

Add your whole crew from a photo or a spreadsheet

Skip typing names one by one. Start from the list you already have, check it, then save.

Snap a photo of your staff list

Take or choose a photo of a printed or handwritten staff list. AI reads the names, emails and payroll IDs it can see into the add-employees list for you to check.

Bring in an Excel or CSV file

Choose an Excel (.xlsx) or CSV file. Excel files are read right in your browser, so the file itself is not uploaded.

Or paste a list

Paste names from an email, a note or another spreadsheet into the same review list.

Nothing saved until you confirm

Every import only fills in the review list. Fix anything that looks wrong, then confirm to add the employees.

Then invite them by email

Once people are added, send each one an email invitation to set up their sign-in.

How it works

  1. 1

    Open Add employees

    From the Employees screen.

  2. 2

    Choose your source

    A photo, an Excel or CSV file, or a pasted list.

  3. 3

    Check the names

    Edit or remove anything that looks wrong.

  4. 4

    Confirm and invite

    Save the employees and send email invitations.

Frequently asked questions

Can I import employees from Excel?

Yes. Choose an Excel (.xlsx) or CSV file. Excel files are read in your browser, and you review every row before saving.

How does the photo import work?

Take or choose a photo of your staff list. AI reads the names and details into a review list. Nothing is saved until you confirm.

What if the photo is hard to read?

You get a message if no names can be read. Try a sharper, closer photo, or paste the names instead.

Is anything added without my review?

No. Imports only fill the review list. Employees are added when you confirm.

How do employees get access after import?

Send each person an email invitation from the Employees screen. They set up their own sign-in.

More PunchOutPayroll features

Also see owner dashboard, employee app, PTO tracking, timesheet approval, payroll-ready hours, employee scheduling, break tracking, overtime tracking, accountant access, security, tablet time clock, job sites and geofences, guided setup and assistant.

Keep exploring PunchOutPayroll

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