PunchOutPayroll payroll and time clock app logo 14-day trial
Menu

Features

Approve timesheets day by day or all at once

Review each person’s days, approve the clean ones together and keep a record of every change.

Watch

Review hours before payroll

Fix a missing clock-out with a reason, then approve clean days.

Review hours before payroll 0:51Real PunchOutPayroll screens with sample data. Captions on.
Read the transcript

This is the review that happens before payroll, and it starts on your overview.

Needs attention collects everything that could make hours wrong, in one list. Here, Ava never clocked out yesterday, so her shift is still running.

Her timecard opens right at that day, next to the rest of her week.

Choose what to fix, add the clock-out time, and write a short reason.

When you save, the correction is recorded with your name, the time and the reason. Your audit log shows what changed, who changed it, and why.

Then approve every clean day at once. Approved days are ready for payroll, and if anyone changes an approved day later, it comes back for review.

Approve a whole period at once

Review each day, or approve every clean day that hasn’t been reviewed in one step. Days that change after approval are flagged again.

Every change has a reason

When a manager fixes a punch, the reason and who made the change are saved with it in an audit log.

Missed-punch fixes from the crew

Employees request a fix for a missed punch in, missed punch out or wrong time, with the right time and a reason. You review it before the hours change.

Days your crew can follow

Employees see whether each day is approved, needs fixing or has been sent to payroll.

How it works

  1. 1

    Open the pay period

    See each person’s days and hours.

  2. 2

    Fix what’s flagged

    Handle missed punches and fix requests first.

  3. 3

    Approve

    Approve day by day, or approve all the clean days at once.

  4. 4

    Close the period

    Run the readiness check, then export payroll-ready hours.

Frequently asked questions

Can I approve all timesheets at once?

You can approve every clean day that hasn’t been reviewed in one step. Days with problems stay flagged until they are fixed.

What happens if hours change after I approve?

The changed day is flagged again so it can be reviewed before payroll.

Is there a record of punch edits?

Yes. Each edit saves the reason and who made it, in an audit log.

How do employees report a missed punch?

From their phone, they choose what went wrong, enter the right time and add a reason. You review the request.

Can managers approve timesheets?

Yes, if you give them that permission when you invite them.

More PunchOutPayroll features

Also see owner dashboard, employee app, PTO tracking, payroll-ready hours, employee scheduling, break tracking, overtime tracking, accountant access, security, tablet time clock, roster import, job sites and geofences, guided setup and assistant.

Keep exploring PunchOutPayroll

Don’t settle for software your crew hates.

Set up your company, invite your crew and see who’s on the clock. Start with a 14-day trial.

Start your 14-day trialSee features